What Is a Dealing Number on a Title Search?

Plain-English Answer

A title search acts as a summary ledger. When it lists an entry like "Easement No. [dealing number]" or "Covenant set out in Transfer [dealing number]," it's referencing a separate registered instrument. To see the full rules, permissions or obligations, you generally need to retrieve that specific dealing document using its number.

(Note: any example dealing numbers used in illustrations, images or copy should be clearly labelled as fictional placeholders, so they aren't mistaken for a real jurisdiction's actual numbering format.)

How a Dealing Number Expands a Title Search

• The title search lists a dealing number — for example, a reference to a Transfer or Easement document.

• You retrieve the dealing document from the relevant land registry or an authorised search provider using that number.

• The dealing document reveals the full legal text, restrictions, maintenance terms, and any attached maps.

What the Document Can Show

• Full Terms and Conditions — detailed covenants, easement terms, or contractual responsibilities that are omitted from the main search summary.

• Dates and Registration Details Shown on the Instrument — this can include execution dates, registration dates, or lodgement details; these are distinct pieces of information and shouldn't be treated as interchangeable.

• Signatories and Beneficiaries — the parties and statutory bodies involved at the time of creation.

What It May Not Establish

• Current Physical Validity — a historical dealing document reflects the original conditions, not necessarily whether physical circumstances have since changed.

• Verbal Agreements — side agreements between past owners that were never filed on the registered dealing.

• A Plain-Language Summary — a dealing document is a legal instrument, so it typically won't include a simplified summary of its own effect.

Practical Next Steps

• Locate the dealing number on your title search, under encumbrances or notifications.

• Order the specific copy of the dealing or instrument from the relevant land titles registry or an authorised search provider.

• Cross-reference the instrument details with any deposited plans for spatial context.

When to Seek Professional Advice

Interpreting legal instruments and older land registry dealings can be complex. A licensed conveyancer or property solicitor can interpret the instrument and confirm how its clauses affect your intended use of the land.

Related: What is an encumbrance on a property title? · How to identify registered easements on title

This article provides general information only and is not legal, conveyancing, surveying or financial advice. Property title terminology and procedures can differ between Australian states and territories. Check the relevant land registry records for your property and obtain professional advice for your specific situation.